Buyer requirement
Test batch and expiry capture at purchase receiving
Purchase receive can record batch or lot number, manufacture date, expiry date, quantity, and cost for each medicine line. Entering batch information creates the remaining-batch record used by later sales, expiry alerts, and batch-sales reporting; missing batch data cannot be reconstructed automatically.
Buyer requirement
Understand FEFO and the expiry-control limit
Sales allocate positive batch stock in first-expire-first-out order and retain batch and expiry snapshots. Expiry alerts list expired and soon-to-expire stock, but current allocation does not automatically block an expired batch. Pharmacy staff must review alerts, quarantine expired items, and verify the batch before sale.
Buyer requirement
Run fast billing without losing returns or dues
Products can be found by name, SKU, or product barcode, and a compatible scanner can feed the product search like keyboard input. Cash and due sales, receipts, customer balances, collections, and sales returns stay connected; good returns restore their batch allocation, while damaged returns stay outside sellable batch stock.
Buyer requirement
Close the day with stock and supplier context
Cash sessions compare opening cash plus recorded cash sales with counted cash and show the variance. Low-stock alerts use configured reorder levels, while supplier purchases, payments, returns, discounts, statements, and balances support replenishment review. These controls do not replace physical counts or pharmacy compliance procedures.
Evaluation checklist
Match the software to the way your team actually works
List the transactions, approvals, reports, user roles, devices, data migration needs, and support expectations your business depends on. Test those requirements with realistic sample records, then use the linked StockLedger feature and solution pages to examine the relevant workflows in detail.
Frequently asked questions
Can I record medicine batch and expiry at receiving?
Yes. Purchase lines support batch number, lot number, manufacture date, and expiry date. Staff must enter and verify those values.
Does StockLedger use FEFO?
Yes. Available positive batch quantities are ordered by earliest expiry and then oldest receipt, with allocations retained for batch-sales reporting.
Will it automatically stop every expired medicine sale?
No. Expiry alerts identify expired and near-expiry stock, but staff must quarantine expired items and confirm the selected batch before completing a sale.
Can I use a barcode scanner?
Products have barcode fields and sales search matches product barcodes. Test the exact keyboard-input scanner, device, connection, labels, and receipt setup before rollout.
Can I track supplier and customer balances?
Yes. Supplier statements and dues cover purchases and payments, while customer due, collection, and statement workflows cover credit sales.
